Assignment for lazy bones ....not.
RE: Work and Asset Management System (WAMS) Update
Memo 05-12
This memo is provided as an update report on the above project to address some recent questions.
Schedule
The WAMS project is proceeding on budget. There has been a schedule delay primarily related to hardware delivery caused by production issues in Asia. This has only resulted in a minor overall project delay as other activities where advanced where possible. The following is a summary of key milestone end dates:
- TaskMilestoneStatusPhase 1- Vendor Selection
- Review current practice and asset requirements
Dec 2010Complete- Vender RFP Process and selection
Oct 2011Complete- Council Approval for Software Vendor
Nov 11, 2011CompletePhase 2- Work Flow Mapping
- Practices and Process Design
April 2012Complete- Data structure development
June 2012CompletePhase 3- Software Implementation
- Maximo Software Purchase
Dec 2011Complete- Order Hardware
Feb 2012Complete- Hardware Install and configuration
May 2012Complete- Maximo software Installation
May 2012Complete- Core team overview training
June 2012Complete- Software requirements review workshop
June 2012Complete- Maximo configuration to design requirements
Sept 2012In progress- Data load and testing
Oct 2012Not Started- Development of interfaces with other software systems
Oct 2012Not Started- Acceptance testing
Dec 2012Not Started- End-user training
Dec 2012Not Started- Go-Live
Jan 2012Not Started- Go-Live support
Feb 2012Not Started- Follow-up training, support and skills development
Jan 2014Not Started
Financial Summary
The following table outlines the approved budget and confirmed commitments. There is $16,551 remaining uncommitted and is available should unforeseen issues arise as part of the contingency allowance.
| Budget Item | Approval Date | Funding Commitment | Balance |
| Approved Budget (31047) | 2009, 2010, 2011 | | $750,000 |
| 2012 budget increase for hardware | Feb 14, 2012 | | $38,000 |
| Total Budget | | | $788,000 |
| | | | |
| GHD- Requirements and Vendor Selection | Aug 17, 2010 | $78,620 | $709,380 |
| GHD- Business mapping and data standards | Jan 18, 2011 | $152,825 | $556,555 |
| Createch- Maximo software and implementation | Nov 1, 2011 | $444,611 | $111,944 |
| City Wide- Sub-ledger and forecasting system | Dec, 2011 | $49,585 | $62,359 |
| IT Department- Server Requirements | Mar 2012 | $32,465 | $29,894 |
| Total Project Commitments | | $758,106 | |
| Net taxes (1.76%)13,555 | | $13,343 | $16,551 |
The following table provides an earned value summary. GHD has completed their assignment and we are waiting receipt of the final invoice. The server hardware has been installed and paid. The remaining work is related to Createch and City Wide, being the two primary software venders. Createch is responsible for the overall implementation and integration activities and will be completing the bulk of their work between June and December. City Wide is a minor component to the system but integral to the financial reporting requirements that will be supported by the asset databases developed through Maximo.
| Vendor | Commitment | Approved Payments | Percent Complete |
| GHD | $231,445 | $216,925 | 94% |
| Createch (Maximo) | $444,611 | $149,034 | 34% |
| City Wide | $49,585 | $43,622 | 88% |
| Server Hardware | $32,465 | $32,465 | 100% |
Council Approvals (Reports attached)
Staff Report IES10-037- Aug 17, 2010
Award of initial RFP to GHD for $78,620
Staff Report IES11-005- January 18, 2011
Increase GHD Assignment by $152,825
Staff Report IES11-058- November 1, 2011
Award Software Supply and Implementation to Createch for $444,611
Memo to Budget Committee Jan 11, 2012
IT Department Server Requirements $38,000
Please contact me if you have any questions on the activities to date.
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